University of Illinois System
Equipment Management
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Biennial Inventory

To access the new Biennial Inventory web application, go to FABweb/Biennial Inventory.

University policy and state regulations require each unit to complete and certify a physical inventory of University movable equipment every two years.

The biennial inventory process requires verification of the accuracy of the equipment record and assures that the item is physically present.

For step-by-step instructions on completing the Biennial Inventory using the new Biennial Inventory application and optional mobile apps, consult and follow the instructions provided within the OBFS on-line training resources:

If you have questions about the inventory process, contact University Property Accounting and Reporting (UPAR) at

On-line Certification

All units must certify their equipment inventory within the new Biennial Inventory application.

All observed items must be marked as verified and all verified items must have the record updated in Banner prior to certification. Any unfound items must be marked as such in the new application in order certify. All unfound items must be resolved in Banner by the Pending Resolution due date.

If any unit fails to comply with the inventory certification or pending resolution deadlines, the appropriate Vice President, Vice Chancellor, or Provost to who the unit reports will be notified and asked to assist the unit in resolving the discrepancies and/or lack of compliance.

Unit Contacts

When the Unit Contact or Unit Head changes, updates must be requested and processed through your Unit Security Contact (USC). Inaccurate contacts lists will negatively impact units receiving correspondence and reminders in a timely manner and cause errors in Biennial roles assigned. Check your Unit Contact information here: All Filled FABweb/Biennial Roles.

Biennial Inventory Dates

Extensions to the due dates below cannot be granted based on Illinois State Regulations and University Policy. 

UIC - on-line certification due March 31

  • Pending Resolution updates completed by June 30

UIS - on-line certification due May 31

  • Pending Resolution updates completed by August 31

UIUC & Systems Offices - on-line certification due August 31

  • Pending Resolution updates completed by November 30

Is training available and who should attend?

Instructor-led training courses are scheduled as online Zoom sessions as subsequent biennial cycles are begun. UPAR has updated the FA105 Physical Inventory of Equipment participant training guide including creation of new job aids for the new system functionality. Guides for how to request and use the mobile apps are also available and all these training resources are hyperlinked above.

Will there be a charge or cost for my unit to use the system?

The system includes both a web-based system and optional mobile apps for use on both Android tablets and iPads. The systems and apps are free to all University of Illinois System’s units. However, hardware purchases to utilize the web-based system and the optional mobile apps are the responsibility of the units.

Additional Unit Info available online

All university units can and should review their scheduled biennial cycle timeframes, along with their listed Unit Property Accounting Contact and Department Head for accuracy. Please review the All Filled FABweb/Biennial Roles spreadsheet.