Labor Redistributions
Labor costs cannot be moved with journal vouchers like most other expenses. Besides a few exceptions, most labor expenses (account codes beginning with a 2) need to be moved with labor redistributions via Banner form PZAREDS.
Permissions
Permission to view or redistribute an employee’s gross payroll form PZAREDS in Banner is determined by a person’s access to the employee’s Home Org.
If you get an error message in Banner that says there is no data to view for an employee who you know was paid for a given pay event, it is likely that you do not have permission to view that employee's Home Org.
Processing
In addition to the information below, you can learn about processing labor redistributions with the following job aids:
Timeline of Processing
Transactions that make it to disposition 60 prior to 5 p.m. will be moved to disposition 70 and posted to Banner that night unless there is a payroll calculation that night. In the event of a payroll calculation transactions will be updated and posted the following night. Transactions less than disposition 60 need the processor to finish the steps in the above job aid to post.
Effective date usage
The effective date used in the labor redistribution is when the transaction will be posted to Banner. Extra care needs to be taken at year end to make sure that transactions are posted to the correct FY with the correct posting override date.
Comments
It is always best practice to leave comments with any labor redistribution like FOATEXT when processing a journal voucher (JV). Basic information such as the reason for the redistribution, your name, phone number, and email address should be included so that future reviewers are able to contact you with questions.
Account Code Usage
The payroll system is designed to automatically use the correct account code on payroll charges depending on how a position is set up as well as factoring in any potential overrides in the system. Therefore, there are very few circumstances where you should update the account code in a labor redistribution.
Reviewing Payroll Data
To review payroll data, use Banner form PZILIST. Read the comments for past redistributions, contact info, and other details. Standard reports are available for payroll expenses by person and by month. To review Labor Distribution Data Inquiry, use Banner form NHIDIST.
To access a Payroll Expense by Persons report log in to My-UI-Financials.
Mobius View replicates the static month-end reports and allows you to quickly access copies of month-end reports that are ready to print or download. These reports are indexed by Organization code. Mobius View (by Org-Chart) HRPAY00103 (month end) HRPAY001104 (pay period). For more information, see the University Payroll Reports Guide.
In the Software Enterprise Data Delivery Information Environment (EDDIE) reports are available in the Solution Library. See below are details.