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These are the official policies and procedures to follow when conducting University of Illinois System business and financial activities.
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| 1: |
Fiscal Environment
Financial reports, activity, and health, deficit reporting, conducting business outside the state, policy, procedure, and process exceptions |
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12: |
Property Accounting
Biennial inventory, disposals, loans and transfers, non-cash additions, property labels, real estate leases |
| 2: |
Custodial Funds
Management of custodial funds, determining needs, approvals, liaison responsibilities, returns to owner |
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13: |
Accounting
Fund accounting overview, C-FOAPAL segments, journal vouchers, financial reconciliations, non-monetary exchanges, accounting for revenue-generating events |
| 3: |
Budget
Budget adjustments, disposition of year-end balances, state and institutional funds, transfer gift fund |
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14: |
Investments, Banking, and Internal Loans
Farm properties, internal loans, investment income distribution, investment strategies, foreign bank accounts |
| 4: |
Payroll
Deductions, overpayments, pay adjustments, report tips, taxable fringe benefit payments, separation payout |
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15: |
Travel
Advances, T-Card, per diem, University and personal vehicles, international travel, travel arrangements |
| 5: |
Receivables
Student charges, non-student charges, delinquent accounts, student deposits, study abroad, Banner AR |
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16: |
Sponsored Programs
Sponsored project closeout, cost transfers, equipment, OMB Circular A-21, supplies, technical testing agreements, unallowable costs |
| 6: |
Insurance
Bus charters, minimum insurance for vendors, proof of liability insurance, report a claim, verify insurance |
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17: |
Consultants and Independent Contractors
Capital professional services, professional and artistic services, independent contractors |
| 7: |
Purchasing
Cash purchases, emergency purchases, P-cards, professional and artistic services, purchase orders |
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18: |
Taxes
Foreign nationals, fringe benefits, human subject payments, sales tax, university sales tax-exemption letter |
| 8: |
Payments and Reimbursements
Business meals, foreign checks, honoraria, mobile communications stipends/purchase, payments to students, program advances, reimbursements |
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19: |
Contracts
Standard and non-standard contracts, contract approval authority, signature authority, delegation, filing |
| 9: |
Audits, Internal Control, and Business System Security
Audits, FCIAA Questionnaire, gifts to employees, internal control, responsibilities for University assets |
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20: |
ID Cards, UINs, and Data Services
Request i-card services, UINs, card swipes, key fobs, access tokens |
| 10: |
Cash Handling
Cash Handling Units, Accepting Cash and Checks, Depositing Money, Returned Check Handling, Bursar Change Funds |
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21: |
Merchant Cards
Setting up to accept credit/debit cards, PCI standards, unit responsibilities |
| 11: |
Gifts and Endowments
Endowments, expenditure of gift funds, manage donations, process gifts, quasi-endowments, sponsorship gifts |
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22: |
Self-Supporting/Revenue Generating Activities
Inventory and valuation, reporting sales tax and unrelated business income, Year-End Fact sheet, study abroad, revenue generating agreements
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Other Policies: |
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University Office of Capital Programs and Real Estate Services: Policies and Laws |