Open Comment Periods
Any active open comment periods are listed below. For closed open comment periods, see the Open Comment Archive.
Motor Vehicle Policy Report
The Business & Finance Policy Office announces an Open Comment from January 24, 2025–February 7, 2025 for a new policy, to be placed in policy 15 Travel, regarding Motor Vehicle Policy Reports.
The new Motor Vehicle Policy Report Policy has been drafted due to requirements by the University of Illinois System’s insurance provider. The policy requires that all employees considered “regular drivers,” as defined in the policy, are required to undergo a Motor Vehicle Report (MVR) and must provide complete and accurate information for any information requested to complete an MVR or results that may arise from an MVR.
Draft Policy:
12.1.3 Equipment Trade-ins and Limitations
The Office of the Vice President, Chief Financial Officer, and Comptroller announces an open comment period for a new policy, 12.1.3 Equipment Trade-ins and Limitations, from January 23 to February 6, 2025.
Please review the proposed changes and provide feedback in the comments section below to be considered before the new policy is published.
Highlights include:
- All trade-ins of equipment must be handled in compliance with State of Illinois statutes, rules, and system policy.
- The trade-in allowance must be used to reduce the purchase price of the new “like-kind” equipment.
- Special rules apply and additional approvals are required for traded in equipment purchased on State funds and Grant funds.
The policy lists Prohibited Acts including:
- Trade-ins of equipment for an unknown product or service to be acquired in the future or store credit.
- Trade-ins of equipment for an item that will be titled to another institution.
- Trade-ins that result in the unit receiving funds or store credit is considered a sale,and is not allowable.
Draft Policy: