University of Illinois System
Policies & Procedures

8.6.10 Request Incentive Payment for Activity Participation

Policy Statement

You may pay incentives to participants in an activity such as a workshop or seminar. You may also pay incentives to the participants' organizations. The University of Illinois System complies with IRS regulations related to reporting of income.

Confirm the recipient is a U.S. citizen or resident alien. If they are not, consult Payments to Foreign Nationals for instructions on requesting payment.

Determine whether the payee has a Banner vendor number. For step-by-step instructions, consult the Banner Vendor ID and Address Query job aid. If the payee does not have a Banner vendor number, consult 8.5 Vendor Setup and Maintenance.


To request incentive payment for activity participation:

  1. Log in to Chrome River. In the Invoices ribbon select +Create.
  2. Proceed through the screens. Select "149110-Participant Costs" from the drop-down Account Code list.
  3. University Payables (UPAY) reviews the request and processes for payment.

8.5 Vendor Setup and Maintenance
19 Contracts

Chrome River Resource Page
Payments to Foreign Nationals
Foreign Nationals Payment Eligibility Grid
Flowchart to Determine How to Process Payments to Students
Payments to University of Illinois Students
Job aid for Miscellaneous or One-Time Vendor Payments
University Payables Training Materials
Tax Implications for Payments and Non-Cash Reportable Benefits

Last Updated: January 23, 2023 | Approved: Senior Associate Vice President for Business and Finance | Effective: September 2012