University of Illinois System
Policies & Procedures
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8.3.1 Open a Cash Advance

Policy Statement

A unit must open a cash advance before funds are issued. 

Reason for the Policy

To open a cash advance to issue funds.

Applicability of the Policy

Whenever funds must be issued from a cash advance.


A cash advance must specify a due date that is within 18 months of the original date of issue to satisfy IRS requirements. No single advance can exceed $10,000. Cash advance due dates will determine past due status. Replenishment actions do not affect or change cash advance due dates.

  • If the advance is used for program expenses, the due date must be the completion of the program or no more than 18 months from the issue date, whichever occurs first.

Opening a Cash Advance

To open a cash advance:

  1. Plan ahead. Processing a request can take up to 72 hours.
  2. Log in to Chrome River. In the Expenses Ribbon select + Create
  3. In the Document Header screen, begin your Report Title with “ADV”. Select “Cash Advance Request” as the Report Type
  4. UPAY processes the payment request.
  5. Advances issue via ACH (direct deposit) to the custodian’s bank account.

8.3 Cash Advances
8.4.1 Cash Advances for Human Subject Payments
15.1.1 Cash Advances for Travel
14.4 Manage Foreign Bank Accounts
19 Contracts

Chrome River Resource Page
Job aid for Open and Close an Advance
University Payables Training Materials
Clery Act Reporting Requirements
   University of Illinois at Chicago: Clery Compliance
   University of Illinois at Urbana-Champaign: Clery Act (Policy Number : FO-21)
   University of Illinois at Springfield: UIS Police - Jeanne Clery Act

Last Updated: February 14, 2022 | Approved: Senior Associate Vice President for Business and Finance | Effective: September 2012