7.2.2 Exceptions to the Competitive Solicitation Process
Policy Statement
The Illinois Procurement Code (30 ILCS 500/) and Administrative Rules (44 Ill. Admin Code) define the exceptions to the competitive solicitation process for purchases that are over the Competitive Solicitation Threshold. Units should contact the relevant university or system purchasing office if they believe an exception exists that exceeds the Competitive Solicitation Threshold.
Reason for Policy
The purpose of this policy is to outline the circumstances under which exceptions to the competitive solicitation process are permitted. These exceptions are necessary to ensure that the University of Illinois System can efficiently and effectively procure goods and services in situations where competitive bidding is impractical or not in the best interest of the institution. By clearly defining these exceptions, the policy aims to maintain compliance with the Illinois Procurement Code and Administrative Rules, while also ensuring transparency, accountability, and the prudent use of University of Illinois System resources. This policy supports the institution's mission by allowing for flexibility in procurement processes when justified by specific conditions or requirements
Applicability of the Policy
This policy applies to all University of Illinois System departments, units, and affiliated entities seeking to procure goods or services that exceed the competitive solicitation threshold but may qualify for an exception under the Illinois Procurement Code or Administrative Rules.
Procedure
Exceptions include:
- Exemptions to the Procurement Code that include purchases of/for:
- Sole Source Purchases (single supplier) or Sole Economically Feasible Source
- Emergency Purchase (including Quick Purchases) see also 7.5 Emergency Purchases
Each of the exceptions to the Illinois Procurement Code listed above has reporting requirements and may be subject to Federal acquisition requirements. The relevant Purchasing office will handle any reporting requirements mandated by the Illinois Procurement Code.
Procedure
Justification supporting the exception must be provided by the unit to the appropriate university or system purchasing office.