University of Illinois System
Equipment Management
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Equipment Management

All property at the University of Illinois System, regardless of funding source, to which the U of I System acquires title is subject to the regulations of the Illinois Department of Central Management Services as "state-owned property."

The custodianship of property purchased by or assigned to a unit is the responsibility of the unit head. The unit works with University Property Accounting and Reporting (UPAR) to ensure compliance with U of I System procedures and the State Property Control Act. All employees are responsible for the prudent use, care, and safeguarding of system property, regardless of its value.


No one connected with the University of Illinois System in any capacity may use any U of I System property for personal purposes.

Equipment Overview

This page provides a definition of equipment, the basics of the required equipment management roles, and additional resources.

Equipment Acquisitions

This section provides information on processing new equipment acquisitions, including OTags, PTags, property stickers, and the equipment threshold.

Maintaining Equipment Records

Find information about updating and maintaining equipment records, including how equipment is handled on sponsored projects and what to do with lost or stolen equipment.

Biennial Inventory

This page provides details on the required biennial inventory that must be conducted by all departments within the University of Illinois System.

Surplus, Transfers, and Disposals

Find information about how to surplus unneeded equipment, transfer equipment to another department, and how to dispose of equipment.