8.6.5 Request Payment from a Registered Organization Fund

Policy Statement

The president or treasurer of a registered organization may request payment from their organization fund. These funds can include organizations composed of students or other groups that are registered at their university:

• Registered student organizations (Urbana and Springfield)
• Organizations covered by the Chicago Organization Fund (Chicago)
• Other registered organizations (Urbana and Springfield)

Payments for services will be reported to the IRS on Form 1099-MISC as taxable income when appropriate.

Reason for the Policy

To establish the process for a president or treasurer of a registered organization to request payment from their organization fund.

Applicability of the Policy

Whenever a president or treasurer of a registered organization wants to request payment from their registered organization fund.

Procedure

To request payment from a registered organization fund:

1. Complete and submit the Organization Fund Disbursement Voucher form to:
   Chicago—Office of Campus Programs
   Urbana—Office of Registered Organizations
   Springfield—Student Affairs Building, Room 20
2. Campus Programs (Chicago), the Office of Registered Organizations (Urbana), or Student Affairs (Springfield) review and enter the payment information in the Emburse Enterprise System.
3. UAFR reviews the payment request and forwards it to University Payables who reviews and processes for payment.