Non-Wage Payments

Step 1: Identify or Verify the Payment Type

Make sure you know what kind of foreign national payment you need to make.

• Foreign National Payment Selector Tool [updated: 2/29/24]
  Identify and verify the correct payment type and method of submission.
• Awards & Prizes for Foreign Nationals
  • Gift Cards to Foreign Nationals
• Honoraria for Foreign Nationals
• Taxability of Human Subject Payments to Nonresident Aliens

Gross-up

• Units may pay the taxes so an individual will receive a specific amount (Payment Gross-Up Calculator)
• Gross Up Foreign National Payments

Step 2: Check Payment Eligibility

Make sure the person you want to pay has an eligible visa status.

• Foreign National Payment Eligibility Grid
  Shows immigration status and corresponding payment eligibility
• Eligibility for Awards & Prizes
• Eligibility for Honoraria
• Check Eligibility of Human Subject Payments for Nonresident Aliens

Step 3: Gather Required Forms and Documentation

Make sure you include all the forms and documents required for the visa status.

All Payment Types

• Steps for Gathering Required Documents and Forms
• Form W-8 Information

Awards & Prizes

• Interactive Checklist for Awards and Prizes - Foreign Nationals
• Document Checklist for Awards and Prizes

Expense Reimbursements

• Interactive Checklist for Reimbursements - Foreign National Student or Non-Employee
• Document Checklist for Reimbursements - Foreign National Student or Non-Employee

Honorarium

• Interactive Checklist for Honoraria – Foreign Nationals
• Document Checklist for Honoraria
• Consistent Dates in Honorarium Forms for Foreign Nationals

Human Subject Payment

• Document Checklist for Human Subject Payments

Independent Contractor

• Document Checklist for Independent Contractor Services

Royalty

• Document Checklist for Royalties

Scholarship

• Document Checklist for Scholarships

Other Payments

• Document Checklist for Other Payments

Step 4: Submit the Payment Request

Follow step-by-step instructions to submit a payment request for each payment type.

• Submit an Award or Prize - Foreign National Student or Non-Employee
• Submit an Expense Reimbursement - Foreign National Student or Non-Employee
• Submit an Honorarium – Foreign National Student or Non-Employee
• Submit a Human Subject Payment – Foreign National Nonresident Alien
• Submit an Independent Contractor Payment – Foreign National Nonresident Alien
• Submit a Royalty Payment – Foreign National Nonresident Alien
• Submit a Scholarship or Non-recurring Fellowship Payment – Foreign National Nonresident Alien Students not attending the University of Illinois SystemNote: For foreign national students enrolled at the University of Illinois System, please see the Scholarships, Fellowships, and Educational Assistance Grants section.
• Submit Other Payment – Foreign National Students or Non-Employee