15.2.4 Reconcile TCard Charges in Emburse
Policy Statement
If an employee incurs an expense using a Travel Card (TCard), the employee must create an Expense Report (ER) in Emburse Enterprise to reconcile the charge. Failure to do this may result in suspension or cancellation of cardholder privileges.
Failure to reconcile TCard transactions in Emburse Enterprise means those charges will not be posted to the General Ledger and will not accurately reflect the unit's and the University of Illinois System's financial position.
Reason for the Policy
Employee TCard expenses must be reconciled through an ER in Emburse Enterprise to accurately reflect the unit’s and the University of Illinois System’s financial position.
Applicability of the Policy
All employee expenses incurred through use of a TCard.
Procedure
Refer to Emburse Enterprise—Attach a TCard Transaction job aid.
Additional Resources
Attach a TCard Transaction
Emburse Enterprise Resource Page
Purpose of the Document
First Published: September 2012 | Last Updated: June 2025 | Last Reviewed: May 2024