University of Illinois System
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Business & Finance » Policies & Procedures » 15 Travel » Restricted TCard Purchases

Restricted TCard Purchases

Travel Cards (TCards) may be used for the following items if appropriate funding is available and the purchase conforms to University of Illinois System policies.

Purchase Specific Restrictions Relevant Policies/Procedures
Airbnb See Lodging Rental Brokers below See Hotels and Lodging
Alcoholic Beverages See alcohol policy for university 8.1.1 Business Meals, Refreshments, and Alcohol
Business Meals   8.1.1 Business Meals, Refreshments, and Alcohol
Business Class/First Class Travel Approved only with medical documentation 15.1.3 Make Travel Arrangements
Catering "Dropped off" meals such as pizza or box lunches—Can use TCard
Other catering that serves the meal—Can use TCard only with system contracted vendors.
Consult Catering—Urbana Campus.		 Catering—Urbana Campus
Outside Caterers
8.1.1 Business Meals, Refreshments, and Alcohol
Collision Damage Waiver Insurance Allowable with approved TCard exception, but only for motor vehicle rental in a foreign country 15.1.3 Make Travel Arrangements
Car Rental
TCard Exception Request form
Foreign National Non-Employee Travel and Lodging Expenses See policy for considerations when determining allowability Payments to Foreign Nationals
Lodging Rental Brokers (e.g., Airbnb, Tripping, Home Away) See policy for considerations when determining allowability See Hotels and Lodging
Student Travel Allowed if student travel primarily benefits the system 8.2.1 Request Reimbursement for Domestic or International Employee Travel and Business Meals
Spouse or Family Travel Expenses If specifically allowed in a grant or contract and prior approval is granted 15.1.4 Determine Allowability of Travel Expenses
Toll Charges—Parking, Road, Bridge and Tunnel Fees Pre-paid tolls not allowed (for example, I-Pass) 15.1.4 Determine Allowability of Travel Expenses
Travel and Lodging for System Guests Limited to travel and lodging expenses when supporting the system's mission 8.2.5 Request Non-Employee Reimbursement
Travel Insurance Exception approved for foreign travel only TCard Exception Request form
Travel Packages Limited to system guests only 15.1.3 Make Travel Arrangements
Vehicle Rental Use system-contracted providers where available. Personal use items such as child car seats and additional drivers are prohibited Car Rental

First Published: September 2012 | Last Updated: May 2024 | Last Reviewed: May 2024