15.2.4 Reconcile TCard Charges in Chrome River

Policy Statement

If an employee incurs an expense using a Travel Card (TCard), the employee must create an Expense Report (ER) in Chrome River to reconcile the charge. Failure to do this may result in suspension or cancellation of cardholder privileges.

Failure to reconcile TCard transactions in Chrome River means those charges will not be posted to the General Ledger and will not accurately reflect the unit's and the University of Illinois System's financial position.

Reason for the Policy

Employee TCard expenses must be reconciled through an ER in Chrome River to accurately reflect the unit’s and the University of Illinois System’s financial position.

Applicability of the Policy

All employee expenses incurred through use of a TCard.

Procedure

Refer to Chrome River—Attach a TCard Transaction job aid.

Additional Resources

Attach a TCard Transaction

Chrome River Resource Page

Purpose of the Document

First Published: September 2012 | Last Updated: May 2024 | Last Reviewed: May 2024