Vendor Payment Forms

Vendor Information Forms

Vendor Information Form using Adobe Sign
- Use if the transaction with the University will be a Purchase Order/Payable Contract, Chrome River, or Death Benefit Payout.
- Using Adobe Sign submits the form via email.
- Review the Vendor Information Form job aid for more assistance.
Vendor Information Paper Form
- Use the paper form only if the form must be mailed.
- Please allow extra time for processing of paper forms.
Check the Payables Processing Status of Vendor Information Forms.
Use the Purchases Forms – Second Party: Customer Information Form if the transaction with the University will be a No Funds or Receivable Contract.

Vendor Electronic Payment Requests

If a Vendor requests electronic payments (ACH/ePay), please have them contact Vendor Maintenance at uiepayments@uillinois.edu for assistance.

Contact Information

Vendor Inquiries: uivendor@uillinois.edu
ACH/ePayables Setup: uiepayments@uillinois.edu

Payment Action Request

Use this form to cancel (void) or replace a check or to inquire on the status of a check or direct deposit (ACH) payment. Learn more about the Payment Action Request Form on the Payment Action Requests page in Buying & Contracts.

Payment Action Request Form

Purchase Order/Encumbrance Special Payment Request

Use this form to:

Initiate prepayment or down-payment on purchase orders as part of the negotiated terms and pricing submitted by Purchasing
Request original paperwork for purchase order/encumbrance payments be mailed to the vendor with the check
Request a department or other authorized person to call for pick-up of the check for purchase order/encumbrance payments
Request a recurring payment setup for repetitively scheduled purchase order/encumbrance payments such as rents, leases, or janitorial payments

Purchase Order Special Payment Request Form [updated: 6/20]

Instructions for completing a Purchase Order Special Payment Request Form for iBuy POs

In iBuy, open the Purchase Order Special Payment Request form. It is located under AP Forms. Follow the instructions listed in the Completing a PO Special Payment Request Form job aid.

Units are encouraged to use the iBuy SPR form instead of the .pdf form for all non-wire requests.

General Encumbrance/Wire Transfer Payment Request

The Chrome River system may not be used to:

Request payment on General Encumbrances
Request payment by Wire Transfer (EFT)

To request payment on General Encumbrances use the Request a General Encumbrance/Wire Transfer Payment Form.

To request payment by Electronic Fund Transfer (EFT), also known as Wire Transfer, use the Request a General Encumbrance/Wire Transfer Payment Form and the Electronic Fund Transfer Form.

Request a General Encumbrance/Wire Transfer Payment Form [updated: 4/1/15]
Electronic Fund Transfer Form [updated: 11/15/12]